You are not the owner of Temporary Advance

Dear friends,

Recently, due to the changes/modifications done in the temporary advance application/settlement processes, users are getting ERROR 

YOU ARE NOT THE OWNER OF TEMPORARY ADVANCE

while creating Temporary advance settlement.

To overcome this error, just replace "0" preceding T with "5"

For example, 

You have got temporary advance application approved with number: T00000012345

While creating temporary advance settlement enter as: T50000012345

How to re-submit "Temporary Advance settlement"

There may be some occasions, where User is required to re-submit the temporary advance settlement after REJECTED by the competent authority.  At the time of ERP Go-Live in POC Circles of BSNL, there is no provision to re-submit the settlement once it is REJECTED.  But, after Pan BSNL go-live of ERP, re-submission requests are increasing due to various reasons. Hence, a Z code was developed by the system integrator for the purpose of BSNL users to re-submit the temporary advance settlement.

T-code: ZFI069_3_2

Input the advance number to be re-submitted, and EXECUTE

Fill up the reasons/corrections made in notes bar and click on RESUBMIT and SAVE.

Re-initiate the settlement approval process.

ERROR IN COMMITMENT CHECK(SEE COSTING LOG)

Dear Friends,

Very frequently receiving complaints from field units on: how to over come error message ERROR IN COMMITMENT CHECK(SEE COSTING LOG) while saving MO?

This is due to commencement of new Financial year. When a MO contains auto generated PR that is created in old financial year and not carry forwarded to current financial year, this error can be thrown by the system.

To overcome this, Carry forward any PR/PO linked to that MO to current financial year.And, then, save the MO.  Error will be eliminated.

FAQ on linking Maintenance Order during Temporary advance settlement

Procedure to EDIT a Purchase Requisition (auto generated through a Maintenance Order)

Below mentioned procedure is applicable when a PR is auto generated through a Maintenance Order and it is initiated for APPROVAL/Final APPROVED by the competent authority.

Procedure to know whether PAYMENT has been made/not made against a P.O.

If the user is NOT authorized for T-code: FBL1N, the payment details made/not made to a vendor can be known by following procedure.

A/C document posting Error on Final approval of Temporary Advance Settlement

When a Maintenance order is linked to a temporary advance settlement in an improper condition, at the time of Final Approval of Temporary Advance Settlement by the competent authority, A/c document will not be posted. Unless the error is cleared, temporary advance amount cannot be settled in the system.

For resolving the issues of A/C document posting error on your OWN, please make a check of the following:

1. Check the System status of Maintenance Order: It should be in REL status.  If the status is other than REL, then bring the status of MO back to REL status.

2. For Profit Center problems, check Profit Center field in Additional Data Tab of Maintenance Order. The profit center should be 30000 (For STR only).  If not, input 30000 (Other circles have to input their respective profit center code) and save the order.

3. For FI period not OPEN problems, go to your concerned Temp Advance settlement, and click on Tab "Post A/C document" (Refer to my topic dated 12-02-2015 under FICO label)