Procedure to EDIT a Purchase Requisition (auto generated through a Maintenance Order)

Below mentioned procedure is applicable when a PR is auto generated through a Maintenance Order and it is initiated for APPROVAL/Final APPROVED by the competent authority.

Procedure to know whether PAYMENT has been made/not made against a P.O.

If the user is NOT authorized for T-code: FBL1N, the payment details made/not made to a vendor can be known by following procedure.

A/C document posting Error on Final approval of Temporary Advance Settlement

When a Maintenance order is linked to a temporary advance settlement in an improper condition, at the time of Final Approval of Temporary Advance Settlement by the competent authority, A/c document will not be posted. Unless the error is cleared, temporary advance amount cannot be settled in the system.

For resolving the issues of A/C document posting error on your OWN, please make a check of the following:

1. Check the System status of Maintenance Order: It should be in REL status.  If the status is other than REL, then bring the status of MO back to REL status.

2. For Profit Center problems, check Profit Center field in Additional Data Tab of Maintenance Order. The profit center should be 30000 (For STR only).  If not, input 30000 (Other circles have to input their respective profit center code) and save the order.

3. For FI period not OPEN problems, go to your concerned Temp Advance settlement, and click on Tab "Post A/C document" (Refer to my topic dated 12-02-2015 under FICO label)

How to Delete a Service Entry Sheet (SES) after Final Approval by competent authority ?

Friends! There may be some occasions, where a Service Entry Sheet (SES) require to be deleted after it has got Final approval by the competent authority.  Below screen shots will explain the procedure to DELETE a SES after it has got final approval by competent authority.

Steps on generating list of pending Notifications/MOs

This topic briefly discusses about steps on generating list of pending Notifications/Maintenance Orders pertaining to a Functional Location/Equipment/User or any other criteria as per the requirement. There are several search criteria in built within 

T-code: IW29 (Display mode) / IW28 (Edit mode)

In the same manner, 

pending Maintenance Orders can also be listed out using

T-code: IW39 (Display mode) / IW38 (Edit mode)

Below screen shot illustrates an example for generating list of notifications in display mode:

Account Document Posting Error

There are several queries received from the field on the mentioned topic. This error may occur when FI period is not OPEN during approval of Temporary advance request/Temporary advance settlement.  In both the cases, after the FI period is OPEN, the USER is required to Post the A/C document manually. Below screen shots illustrates the procedure:

How to view the list of Material Document numbers?

List of of Material documents posted by an User can be viewed by using T-code: MB59

The screen is having various options to generate required output. Can be generated based on posting date/vendor/user name/storage location etc..

Below screen shot gives illustration:

Screen shot 1: Go to T-code: MB59

Screen shot 2: After execution (F8) of MB59 by inputting required fields as indicated.

Release REJECTED (RELR) during release of a Maintenance Order

This post, I will explain the steps to execute, in case SAP SYSTEM is rejecting to RELEASE a Maintenance Order.

Problem: Release REJECTED (RELR) during release of a Maintenance Order

Solution:  

Mostly, this will happen when a Maintenance Order is created on an OBJECT where cost center is not maintained in Master data. Normally, Cost center data is not maintained in Functional locations. So, when a MO is created on a FL or REM object, this problem will arise.  Below screen shot illustrates, how to deal in such a situation.

In a case, when a MO is created on a FL or REM object, at the time of RELEASE, system will direct the USER to the below screen.

Type of messages issued by SAP during transactions

While transacting through SAP, generally three types of messages are issued by the system depending on the criticality of the issue.  For a  USER, it is very essential to have a clear concept of the messages, so-that, an action can be initiated to clear the error. 

Live examples of PR with multiple Tax codes

Based on increasing number of queries on creation of PR having multiple line items with different TAX codes; I would like to give live examples of PR generated from a Maintenance Order with multiple line items having different tax codes.

Maintenance Order no. 130000001943, 130000006830.

The above two MOs can be viewed in PRD (500) server using T-code: IW33.
In Operations tab, two line items can be observed: One for labor charges and the other for spare parts. Both having different tax codes: Service Tax and VAT.

By selecting a row, and clicking on external services tab, one can view PR auto generated from the MO.