PR creation linking to a Maintenance Order (for Materials) - On-line request for expenditure approval through SAP

A Purchase Requisition is required when expenditure involves approval of the competent authority. PR can be made for Material or Services. Also, a PR can be created directly by using T-code: ME51N (or) through a Maintenance Order to affect the expenditure against a particular equipment.

In my last post, discussed about PR creation for external services. This post I will illustrate creation of PR for material procurement linking to a Maintenance Order.

Here, there will be two types of scenarios:

Case 1:

When USER wants to bring the material into inventory and consume at a later date:

     1. User can follow below published procedure as it is.

     While creating PO, after adopting PR, ensure Account Assignment category (A) field is BLANK. (By default, “F” will be picked-up from PR. “F” is to be deleted.)

Case 2:

When USER doesn’t want to bring the material into inventory and wish to consume directly:

     1.      While creating MO, don’t fill material code under COMPONENTS tab.

     2.   Para 3(a) of below published process is to be omitted.

           3.   Para 14 of below published process is to be read as: 
    “After P.O. is created and approved by the competent authority, user has to execute MIGO (Goods Receipt) with reference to P.O.”
                  In this case, material will not be received into the Storage Location.

     4.   Para 15 of below published process is to be omitted.