How to view EQUIPMENT ID & EQUIPMENT MASTER DATA in SAP?

Almost for every transaction in PM module, it becomes essential for a USER to know Equipment ID and master data related to Equipment such as, Work center, Functional location, Warranty/AMC details, etc.. Below screen shots explains how to view these master data in PM module of SAP.

FAQ on Posting date ERROR

Very frequently, our friends are stuck up at an posting error issued by the system.

Error description:

Posting only possible in periods 2014/08 and 2014/07 in company code 1053

Normally, this will happen if the posting period is not OPEN, while posting MIGO/SES etc.

Here, thing to understand is: 

2014 = Indicates Financial year i.e., currently 2014-15

01 = April; 02 = May; 03 = June and so on...12 = March

Company code = 1053 (STR) will differ according to USER's circle

So, now an user can conclude that system will accept posting between 01-10-2014 (2014/07) to 30-11-2014 (2014/08) only.

When this type of ERROR occurs, user has two options: 

(i) Wait for the period to OPEN 

or 

(ii) Input a posting date between the mentioned period.

There are two types of posting periods: 

(i) MM period which will  normally be kept OPEN for a current month and previous month.

(ii) FI period which will normally be kept OPEN for current month only.

PR creation linking to a Maintenance Order (for Materials) - On-line request for expenditure approval through SAP

A Purchase Requisition is required when expenditure involves approval of the competent authority. PR can be made for Material or Services. Also, a PR can be created directly by using T-code: ME51N (or) through a Maintenance Order to affect the expenditure against a particular equipment.

In my last post, discussed about PR creation for external services. This post I will illustrate creation of PR for material procurement linking to a Maintenance Order.

Here, there will be two types of scenarios:

Case 1:

When USER wants to bring the material into inventory and consume at a later date:

     1. User can follow below published procedure as it is.

     While creating PO, after adopting PR, ensure Account Assignment category (A) field is BLANK. (By default, “F” will be picked-up from PR. “F” is to be deleted.)

Case 2:

When USER doesn’t want to bring the material into inventory and wish to consume directly:

     1.      While creating MO, don’t fill material code under COMPONENTS tab.

     2.   Para 3(a) of below published process is to be omitted.

           3.   Para 14 of below published process is to be read as: 
    “After P.O. is created and approved by the competent authority, user has to execute MIGO (Goods Receipt) with reference to P.O.”
                  In this case, material will not be received into the Storage Location.

     4.   Para 15 of below published process is to be omitted.

PR creation through a Maintenance Order (for External Services) - On-line request for expenditure approval through SAP

A Purchase Requisition is required when expenditure involves approval of the competent authority. PR can be made for Material or Services. Also, a PR can be created directly by using T-code: ME51N (or) through a Maintenance Order to affect the expenditure against a particular equipment.

This page I will describe creation of PR through a Maintenance Order for External Services.

How to create a Maintenance Order with a Past Date?

Steps on Linking a Maintenance Order during temporary advance settlement

End user manual for Service Entry Sheet (SES) creation

End User manual for PM Breakdown Maintenance (Other than STR users)

End user manual for temporary advance request, approval, settlement