Either the sender is already settled, or there is nothing to settle......

While executing KO8G/KO88, if the system returns with above message, and, MO is not allowed to set CLSD status……

Follow this procedure to resolve the issue:

Go to IW32 >> fill in MO number and ENTER

Click on Go to/Settlement rule >> 

You will be directed to the page: 

Maintain settlement rule: overview

Check the column “settlement type”.  The settlement type shall be 

“FULL”

Not “PER” (Periodic settlement) > 

If the settlement type is in “PER”, then, change it to “FULL” 

and click on back button and SAVE the MO.

Then execute the KO8G/KO88 as per the requirement. The earlier 

message will be eliminated and MO will be executed for Cost 

settlement.

After cost settlement, system will allow MO to set status of CLSD.

Note: The cost can be settled against multiple cost centres also. In that case, go to Maintain settlement rule: overview page >> add additional rows, input additional cost centre, and give the percentage of settlement. Please ensure that there is 100% settlement with all cost centres added together.

You are not the owner of Temporary Advance

Dear friends,

Recently, due to the changes/modifications done in the temporary advance application/settlement processes, users are getting ERROR 

YOU ARE NOT THE OWNER OF TEMPORARY ADVANCE

while creating Temporary advance settlement.

To overcome this error, just replace "0" preceding T with "5"

For example, 

You have got temporary advance application approved with number: T00000012345

While creating temporary advance settlement enter as: T50000012345

How to re-submit "Temporary Advance settlement"

There may be some occasions, where User is required to re-submit the temporary advance settlement after REJECTED by the competent authority.  At the time of ERP Go-Live in POC Circles of BSNL, there is no provision to re-submit the settlement once it is REJECTED.  But, after Pan BSNL go-live of ERP, re-submission requests are increasing due to various reasons. Hence, a Z code was developed by the system integrator for the purpose of BSNL users to re-submit the temporary advance settlement.

T-code: ZFI069_3_2

Input the advance number to be re-submitted, and EXECUTE

Fill up the reasons/corrections made in notes bar and click on RESUBMIT and SAVE.

Re-initiate the settlement approval process.

ERROR IN COMMITMENT CHECK(SEE COSTING LOG)

Dear Friends,

Very frequently receiving complaints from field units on: how to over come error message ERROR IN COMMITMENT CHECK(SEE COSTING LOG) while saving MO?

This is due to commencement of new Financial year. When a MO contains auto generated PR that is created in old financial year and not carry forwarded to current financial year, this error can be thrown by the system.

To overcome this, Carry forward any PR/PO linked to that MO to current financial year.And, then, save the MO.  Error will be eliminated.

FAQ on linking Maintenance Order during Temporary advance settlement

Procedure to EDIT a Purchase Requisition (auto generated through a Maintenance Order)

Below mentioned procedure is applicable when a PR is auto generated through a Maintenance Order and it is initiated for APPROVAL/Final APPROVED by the competent authority.

Procedure to know whether PAYMENT has been made/not made against a P.O.

If the user is NOT authorized for T-code: FBL1N, the payment details made/not made to a vendor can be known by following procedure.